Post4All - Complete User Guide

play_arrow Getting Started

Account Creation

This video will guide you through the process of creating a new account (new user registration).

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Video Tutorial: Creating Your Account

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Registration Form Sections:

Section 1: Personal Information

• First Name (required)
• Last Name (required)
• Email Address (required)
• Phone Number (optional)
• Default Language - CRITICAL: This determines the language for ALL AI-generated content including posts, captions, and blogs

Section 2: Company Information (Optional)

• Company/Organization name
• Industry selection from dropdown
• Company size selection
• Timezone selection for scheduled posts

Section 3: Account Security

• Password (minimum 10 characters required)
• Confirm Password
• Password must include mixed characters for security

Section 4: Notification Preferences

• Email notifications about account updates (enabled by default)
• Marketing communications and tips (optional)

Section 5: Terms and Conditions

• Review and accept Terms of Service (required)
• Review and accept Privacy Policy (required)
• Click "Create Account" to complete registration

⚠️ Important: Default Language Setting

The Default Language field (coming soon) is critically important as it determines the language for ALL content generated by Post4All's AI. This includes:

• All AI-generated social media posts
• Image captions and descriptions
• Blog articles and long-form content
• Carousel post text
• Video scripts and captions

Choose this setting carefully as it affects your entire content strategy and target audience.

💡 Pro Tips:

• Use a professional email address for business accounts
• Create a strong password with at least 10 characters including mixed characters
• Fill in company information to help personalize your experience
• Select the correct timezone to ensure proper post scheduling
• After registration, check your email for the verification link
• Plan selection happens after email verification during your first login

Email Verification

After registration, you'll be redirected to the email verification page. Your account must be verified before you can access the dashboard.

Email Verification Process:

Step 1: Check Your Inbox

• Look for email from Post4All with subject "Verify Your Email Address"
• Check spam/junk folder if not found in inbox
• Email may take a few minutes to arrive
• Add [email protected] to your contacts

Step 2: Click Verification Link

• Click the "Verify Email" button in the email
• Link expires in 24 hours
• You'll be redirected to complete your profile

Step 3: Verification Page Actions

• Use "Check Verification Status" button to refresh
• Click "Resend Verification Email" if needed
• Page auto-refreshes every 5 minutes
• Contact support if issues persist after 10 minutes

⚠️ Troubleshooting:

• Wait a few minutes - email delivery can be delayed
• Check spam/junk folder thoroughly
• Verify email address was entered correctly
• Use resend option if email not received after 5 minutes

Initial Login

Once your email is verified, you will be automatically redirected to the login page. Log into your account to access the Post4All dashboard and begin your content creation journey.

Login Process:

Step 1: Access Login Page

• Navigate to the login page from the homepage
• Or go directly to www2.post4all.app
• Ensure your email has been verified first

Step 2: Enter Credentials

• Enter your email address in the "Email Address" field
• Type your password in the "Password" field
• Optionally check "Remember me" for convenience

Step 3: Plan Selection (First Login Only)

• After successful authentication, first-time users are redirected to plan selection
• Review available plans: Free Trial, Creator, Creator Growth
• Social Manager plan coming soon
• Free Trial: Start exploring features without payment
• Paid plans: Redirects to Stripe for secure payment processing
• Select the plan that best fits your content creation needs

Step 4: Access Dashboard

• After plan selection and payment, you'll be redirected to the Welcome Page
• The Welcome Page displays your selected plan and available features
• First-time users will be guided through the onboarding process
• After configure your account settings, you will see the dashboard

🎯 What You'll See:

• Usage quota dashboard showing available limits
• Social media platform connection buttons
• Brand configuration status cards
• Navigation sidebar with all content creation tools

Dashboard Overview

The Post4All dashboard is your central hub for content creation and account management. Here's everything you need to know about navigating and using the interface.

Dashboard Components:

📊 Usage Limits Section

• Image Posts: Circular progress indicator with usage percentage
• Video Posts: Shows used/total quota
• Blog Posts: Monthly usage tracking
• Carousel Posts: Multi-slide content tracking

🔗 Social Media Connections

• Instagram connection button
• TikTok platform integration
• LinkedIn business connection
• Facebook page linking
• X (Twitter) account setup
• YouTube channel connection

⚙️ Brand Configuration Status

• Connected Blog: WordPress integration status
• Logo Uploaded: Brand asset management
• Brand Colors: Color palette configuration
• Quick action buttons for each setting

🧭 Navigation Elements

• Sidebar menu with all features
• User avatar and dropdown menu
• Quick access to account settings
• Direct links to content creation tools

🎯 Quick Start Actions:

• Connect at least one social media platform
• Upload your brand logo for consistent branding
• Check your quota limits to understand usage
• Explore the sidebar menu to find creation tools

settings Initial Setup

Social Media Connections

Connect your social media accounts to enable automated content publishing across all platforms. Each platform has its own connection process and requirements.

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Video Tutorial: Setting up Your Account

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Platform Connection Guide:

📍 How to Connect Platforms

1. From the dashboard, locate the "Connect Social Media Accounts" section
2. Click on any platform button (Instagram, TikTok, LinkedIn, etc.)
3. You'll be redirected to the platform's OAuth authorization page
4. Log in with your platform credentials if not already logged in
5. Review and accept the permissions Post4All requests
6. You'll be redirected back to Post4All with confirmation

📷 Instagram

• Supports image posts, video posts, and carousel posts
• Requires business account for full API access
• May need Facebook Business Manager setup

🎵 TikTok

• Primarily for video content publishing
• Supports automated posting with captions
• May require TikTok for Business account

💼 LinkedIn

• Perfect for professional content sharing
• Supports both personal and company pages
• Great for blog post and carousel content

📘 Facebook

• Requires Facebook page (not personal profile)
• Supports all content types
• Needs page admin permissions

🐦 X (Twitter)

• Great for short-form content and engagement
• Supports image and video posts
• Character limits apply to text content

📺 YouTube

• Primarily for video content publishing
• Requires YouTube channel ownership
• Good for longer-form video content

⚠️ Connection Requirements:

• Ensure you have admin/owner permissions for all accounts
• Business accounts may be required for some platforms
• Keep platform credentials secure and up-to-date
• Some platforms may require additional verification steps

WordPress Blog Connection

Connect your WordPress blog to automatically publish AI-generated blog posts directly to your website. This feature uses WordPress REST API for secure, seamless integration.

4-Step WordPress Connection Process:

Step 1: Enter Blog Details

• Navigate to the "Connect WordPress" page from dashboard
• Enter your WordPress blog URL (e.g., https://yourblog.com)
• Provide your WordPress username with publishing permissions
• Enter your WordPress password or application password (recommended)

Step 2: Verify Connection

• Click "Connect WordPress Blog" button
• Post4All tests the connection to your WordPress site
• System verifies REST API access and user permissions
• Connection status is displayed with success/error message

Step 3: Publish Content

• Once connected, blog posts can be automatically published
• Generated content appears as draft or published based on settings
• Post metadata (categories, tags) can be configured
• Featured images are automatically set when available

Step 4: Manage Posts

• Monitor published posts from the Post4All dashboard
• View connection status in "Your Connected Blog" section
• Use "Refresh" button to update connection details
• Manage post scheduling and publication timing

📋 WordPress Requirements:

✅ WordPress version 4.7 or higher
✅ WordPress REST API enabled (default)
✅ Valid username with publishing permissions
✅ Application passwords enabled (recommended)

Security Tip: Use WordPress Application Passwords instead of your main password for enhanced security.

🔗 Learn about Application Passwords

💡 Pro Tips:

• Test connection with a staging site first
• Use application passwords for better security
• Ensure your WordPress user has "Author" or higher role
• Check that your hosting provider doesn't block REST API

Brand Assets Setup

Configure your brand assets including logo, colors, and custom files to ensure consistent branding across all AI-generated content. These assets will be automatically incorporated into your posts.

Brand Configuration Components:

🎨 Logo Upload Process

• Navigate to "User Files" from the dashboard brand configuration
• Click "Configure Logo" or "Upload Logo" button
• Select your brand logo file (PNG or SVG only)
• Optimal size: 512x512px or higher for best quality
• Limited to 500KB size
• System automatically resizes for different platform requirements
• Logo appears in "Logo Uploaded" status card once processed

🌈 Brand Colors Configuration

• Access color configuration through "Configure Colors" button
• Set primary brand color (main brand color for backgrounds/accents)
• Configure secondary color (complementary color for variety)
• Define text colors (for readability on different backgrounds)
• Preview how colors will appear in generated content
• Colors are automatically applied to all content types

✅ Configuration Status Tracking

• "Connected Blog": Shows WordPress integration status
• "Logo Uploaded": Displays logo configuration completion
• "Brand Colors": Indicates color palette setup status
• Each card shows completion percentage and quick action buttons
• Dashboard reflects real-time configuration changes

🎯 Brand Best Practices:

• Use high-contrast colors for readability
• Test logo visibility on different backgrounds
• Keep brand guidelines consistent across platforms
• Regularly update assets to stay current

create Content Generation

Universal Content Creation Workflow

Post4All uses a universal workflow that's identical across all 4 content types (Image Posts, Video Posts, Carousel Posts, and Blog Posts). Master this workflow once, and you can create any type of content efficiently.

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Video Tutorial: Creating your Content

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🔄 The Universal Workflow - 6 Steps:

Step 1: Check Your Quotas

• Every content page starts with a quota dashboard
• View usage for all 4 content types: Image, Video, Blog, Carousel
• Color-coded progress bars show current usage vs. plan limits
• Plan-specific quotas are displayed (varies by subscription tier)

Step 2: Choose Your Input Method (Dual Options)

📹 Option A: YouTube URL

• Paste any YouTube video URL
• AI analyzes video transcription
• Content generated based on video insights
• Perfect for repurposing existing content

🤖 Option B: AI Prompt

• Write custom AI prompt/description
• Specify content topic, style, tone
• AI creates original content from scratch
• Ideal for new content ideas

Step 3: Set Post Count

• Choose number of posts to generate (1-10 posts)
• Higher counts provide more variety and options
• Each post counts toward your quota limits
• Consider your remaining quota before setting count

Step 4: Select Target Platforms

• Multi-select dropdown with all 6 platforms
• Choose from: Instagram, TikTok, LinkedIn, Facebook, X (Twitter), YouTube
• Content is automatically optimized for each selected platform
• Selected platforms display in confirmation area

Step 5: Configure Scheduling (Optional)

• Scheduling section shows plan-based time slot availability
• Set specific publication times and timezones
• Schedule multiple posts with different timing
• Time slots vary by subscription plan level

Step 6: Generate Content

• Click "Generate [Content Type] Posts" button
• The system processes your request in background
• AI generates content optimized for each platform
• Previews results in Content Calendar page

⚡ Key Advantages of Universal Workflow:

• Learn once, use for all content types - no need to learn different processes
• Consistent interface across Image, Video, Carousel, and Blog creation
• Same dual-input methodology (YouTube + AI) for maximum flexibility
• Unified quota management and platform selection across all content types

Content Type Specific Features

While the workflow is universal, each content type has unique characteristics and optimizations:

📷 Image Posts

• Perfect for Instagram, Facebook, LinkedIn and X (Twitter)
• AI generates visually appealing graphics with text overlays
• Incorporates your brand colors and logo automatically
• Optimized dimensions for each platform
• Great for quotes, tips, announcements, and visual content

🎥 Video Posts

• Ideal for TikTok, Instagram Reels, YouTube Shorts
• AI creates engaging video content with dynamic elements
• Automatic captioning and text overlay generation
• Platform-specific aspect ratios (9:16, 1:1, 16:9)
• Excellent for information, entertainment, and storytelling
• 1 minute limit per generated viral video

🎠 Carousel Posts

• Multi-slide content perfect for Instagram carousels
• AI automatically designs cohesive slide sequences
• Great for step-by-step guides, lists, and stories
• Consistent branding across all slides
• Automatic slide progression and flow optimization

📝 Blog Posts

• Long-form content for WordPress and LinkedIn articles
• AI generates comprehensive, SEO-optimized articles
• Automatic formatting, headers, and structure
• Direct WordPress publishing integration
• Perfect for thought leadership and detailed content

Quick Access to Content Creation

Access each content type directly from the navigation sidebar. All use the same universal workflow:

📷 Image Posts

Navigate to "Image Posts" in sidebar

Perfect for social engagement

🎥 Video Posts

Navigate to "Video Posts" in sidebar

Great for TikTok, Reels and Youtube Shorts

🎠 Carousel Posts

Navigate to "Carousel Posts" in sidebar

Multi-slide content stories

📝 Blog Posts

Navigate to "Blog Posts" in sidebar

Long-form WordPress articles

🚀 Pro Tips for Content Creation:

• Start with checking your quotas to plan your content batch
• Use YouTube URLs to repurpose existing video content efficiently
• Write detailed AI prompts for better content quality
• Select multiple platforms to maximize reach with one creation
• Schedule content in advance to maintain consistent posting
• Preview all content before publishing to ensure quality

calendar_today Content Management

Quota Management & Usage Tracking

Monitor your content creation usage across all 4 content types with real-time quota tracking. Understand your limits and plan your content strategy accordingly.

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Video Tutorial: Managing and Reviewing Content

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📊 Understanding Your Quotas:

Quota Dashboard Location

• Main dashboard shows overview with circular progress indicators
• Each content creation page displays quota dashboard at the top
• Real-time updates as you create and publish content

📈 Quota Management Tips:

• Check quotas before starting large content batches
• Plan content creation around monthly reset dates
• Use the post count slider to manage quota consumption
• Consider upgrading plan if consistently hitting limits

Content Scheduling System

Post4All's scheduling system varies by subscription plan, offering different time slot options and automated publishing capabilities based on your tier.

⏰ How Scheduling Works:

Scheduling Fields Location

• Found in every content creation form (Image, Video, Carousel, Blog)
• Expandable section with plan-specific time slots
• Shows "Scheduled Publishing" with clock icon

Setting Schedule Times

• Select specific date and time for each post
• Choose timezone for accurate timing
• Schedule multiple posts with staggered timing

Automated Publishing Process

• Content generated and stored in schedule queue
• Automatic posting at specified times
• Platform-specific optimization applied at publish time
• Notifications sent upon successful publishing

⚡ Scheduling Best Practices:

• Plan content around peak engagement times for each platform
• Stagger posts across different platforms to avoid overlap
• Use timezone settings that match your audience location
• Schedule content in advance during high-productivity periods

account_circle Account Management

Profile Settings

Access and manage your personal account information, update your profile picture, and configure notification preferences through the User Information page.

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Video Tutorial: Setting up Profile Information

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👤 How to Access Profile Settings:

Navigation to User Information

• Click on your profile avatar in the top-right corner of any page
• Select "User Information" from the dropdown menu
• Page loads with your current profile information displayed

Profile Picture Management

• Click the edit icon on your profile picture (bottom-right corner)
• Select image file from your device (JPG, PNG, etc.)
• Image automatically uploads and updates across all pages
• Recommended size: 512x512 pixels for optimal display
• 500KB limit for profile image upload

📋 Personal Information Form:

Basic Details

• First Name and Last Name fields
• Email Address (read-only, set during registration)
• Phone Number (optional contact information)
• Company/Organization field

Business Information

• Industry dropdown (Marketing, Technology, E-commerce, etc.)
• Company Size selection (1-10, 11-50, 51-200, etc.)
• Timezone setting for scheduling accuracy
• Helps optimize content recommendations

Updating Information

• Fill out all desired fields in the Personal Information form
• Industry and company size help customize content suggestions
• Timezone setting affects content scheduling options
• Click "Save Changes" button to update your profile

🔔 Notification Preferences:

Email Notification Settings

• Toggle "Email Notifications" to receive account updates via email
• Includes content generation completion notifications
• Plan usage warnings and renewal reminders
• Important security and account changes

Marketing Communications

• Toggle "Marketing Communications" for promotional updates
• New feature announcements and platform updates
• Special offers and plan upgrade promotions
• Educational content and best practice guides

Saving Preferences

• Adjust notification toggles according to your preferences
• Click "Save Preferences" to apply changes
• Settings are immediately applied to your account
• You can change these settings anytime

🔒 Password Management:

Changing Your Password

• Scroll to the "Change Password" section at bottom of page
• Enter your new password in the "New Password" field
• Confirm the password in the "Confirm Password" field
• Click "Update Password" to save the new credentials

Password Security Requirements

• Password must meet minimum security requirements
• Both password fields must match exactly
• System validates password strength automatically
• Successful update applies immediately to your account

💡 Profile Management Tips:

• Keep your profile picture professional for brand consistency
• Set your timezone accurately for proper content scheduling
• Complete industry information for better content recommendations
• Enable notifications to stay informed about system updates

Plan Management

View your current subscription plan, explore available plan options, manage billing cycles, and handle plan upgrades, downgrades, or cancellations through the Plan Management page.

💼 How to Access Plan Management:

Navigation to Plan Management

• Click your profile avatar and select "Manage Plan" from dropdown
• Dashboard also shows upgrade buttons for quick plan changes
• Page displays your current plan status and renewal information

Current Plan Information Display

• Shows current plan name (Free Trial, Creator, Creator Growth, Social Manager)
• Displays subscription status and renewal date
• Quick access buttons for "Upgrade Plan" and "Cancel Subscription"
• Real-time plan information loaded from your account

📊 Available Plans Overview:

Plan Comparison Display

• All available plans displayed side-by-side for easy comparison
• Each plan shows monthly/annual pricing options
• Feature lists include content generation quotas and platform limits
• Current plan is visually highlighted for reference

Plan Selection Process

• Click on any plan card to select it
• Plan details update in billing cycle section
• Compare features before making selection
• Upgrade or downgrade options available

Plan Features

• Content generation quotas per plan
• Platform connection limits
• Advanced scheduling options
• Premium support access levels

💳 Billing Cycle Management:

Monthly vs Annual Billing

• Monthly Billing: Pay month-to-month, cancel anytime flexibility
• Annual Billing: Save 20% with yearly billing commitment
• Toggle between billing cycles to see price differences
• Annual option shows total yearly cost and monthly equivalent

Changing Billing Cycle

• Select desired plan from available options above
• Choose "Monthly Billing" or "Annual Billing" radio button
• Review pricing information displayed for selected cycle
• Click "Update Billing Cycle" to apply changes

Billing Cycle Pricing Display

• Real-time price updates based on selected plan and cycle
• Annual billing shows "SAVE 20%" badge for clarity
• Monthly equivalent pricing displayed for annual plans
• All pricing information updates dynamically

⚠️ Subscription Cancellation:

Cancellation Process

• Scroll to "Cancel Subscription" section at bottom of page
• Review cancellation consequences in the warning box
• Understand that access continues until current billing period ends
• Click "Cancel Subscription" button to proceed with cancellation

Cancellation Consequences Warning

• Loss of access to all premium features after billing period
• Generated content and stored data may be affected
• Account retains access until current subscription expires
• Specific end date shown (e.g., "August 15, 2024")

Post-Cancellation Access

• Plan remains active until end of current billing period
• All features available until subscription expiration date
• Re-subscription possible at any time

✨ Plan Management Best Practices:

• Review your quota usage before selecting a new plan
• Choose annual billing for significant cost savings
• Upgrade mid-cycle gets prorated billing adjustments
• Contact support for plan change questions or assistance

Billing Information

Access your complete billing history, download invoices, manage payment methods, and view detailed subscription and usage information through the Billing & Invoices page.

💳 How to Access Billing Information:

Navigation to Billing Page

• Click your profile avatar and select "Billing & Invoices" from dropdown
• Page loads with comprehensive billing dashboard and history
• Real-time billing information synced with your payment provider

Billing Dashboard Overview

• Left sidebar shows current plan summary with gradient design
• Plan name, billing cycle, and next renewal date displayed
• Quick access to upgrade, manage plan, and payment method updates
• Right side shows detailed billing history and usage charts

📊 Current Plan Summary:

Plan Information Display

• Current plan name prominently displayed (e.g., "Creator Growth")
• Plan price shows monthly rate or annual savings
• Next billing date with countdown timer to renewal
• Plan status indicator (Active, Cancelled, Past Due, etc.)

Subscription Details

• Subscription start date
• Current billing cycle dates
• Auto-renewal status
• Payment method on file

Usage Summary

• Content generation usage this cycle
• Quota utilization percentages
• Platform connections status
• Additional feature usage metrics

🧾 Invoice History & Downloads:

Invoice List Display

• Complete chronological list of all billing history
• Each invoice shows date, amount, plan type, and status
• Payment method used for each transaction displayed
• Invoice status indicators (Paid, Pending, Failed, Refunded)

Downloading Invoices

• Click "Download PDF" button next to any invoice
• PDF includes complete billing details and company information
• Invoice number, payment date, and billing address included
• Perfect for expense reports and tax documentation

Invoice Details

• Click on any invoice row to view detailed information
• Breakdown of charges, taxes, and discounts applied
• Payment method details and transaction ID
• Billing address and customer information

💰 Payment Method Management:

Current Payment Method

• Display of current payment method (card ending, expiry, etc.)
• Payment method type (Visa, Mastercard, PayPal, etc.)
• Last successful payment date and amount
• Next scheduled payment information

Updating Payment Method

• Click "Update Payment Method" button to change card details
• Secure payment form for entering new card information
• Billing address update options available
• Changes take effect immediately for future billing cycles

Payment Method Security

• All payment information processed through secure payment provider
• Card details are tokenized and not stored on Post4All servers
• PCI-compliant payment processing for maximum security
• Backup payment methods can be added for redundancy

📈 Usage Analytics & Billing Charts:

Monthly Usage Charts

• Interactive charts showing content generation trends over time
• Breakdown by content type (Image, Video, Carousel, Blog posts)
• Platform-specific usage analytics and engagement metrics
• Quota utilization patterns to help with plan optimization

Billing Cycle Analysis

• Usage patterns within billing cycles for better planning
• Peak usage periods identified for scheduling optimization
• Quota efficiency metrics and recommendations
• Historical comparison across multiple billing periods

Plan Optimization Recommendations

• Data-driven suggestions for plan upgrades or downgrades
• Cost optimization tips based on usage patterns
• Feature utilization analysis and recommendations
• Alerts for approaching quota limits or plan changes

🎯 Billing Management Tips:

• Download invoices regularly for accounting and tax purposes
• Monitor usage patterns to optimize your subscription plan
• Keep payment methods updated to avoid service interruptions
• Review billing alerts and notifications promptly